New Form I-9s effective January 22, 2017

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The U.S. Citizenship and Immigration Services (USCIS) has published a revised version of the Form I-9, Employment Eligibility Verification with a new expiration date of 8/31/2019. Effective, January 22, 2017, employers must use only the new version for all new hires. Among the changes in the new version, Section 1 asks for “other last names used” rather than “other names used,” and streamlines certification for certain foreign nationals.

Other improvements to the form include:

  • The addition of prompts to ensure information is entered correctly.
  • The ability to enter multiple preparers and translators.
  • A dedicated area for including additional information rather than having to add it in the margins.
  • A supplemental page for the preparer/translator.

There is an updated printable pdf version as well as an enhanced digital version. The digital version of the revised I-9 form is a welcome change for employers as it is more user friendly and will automatically flag any missing fields. Enhancements include drop-down lists and calendars for filling in dates, on-screen instructions for each field, easy access to the full instructions, and an option to clear the form and start over. When the employer prints the completed form, a quick response (QR) code is automatically generated, which can be read by most QR readers. The Form I-9 is used for verifying the identity and employment authorization of individuals hired for employment in the United States and a copy must be maintained for every employee on payroll. The new “smart” I-9 may be downloaded at https://www.uscis.gov/i-9.

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